Executive Assistant


Published on 06/04/2024Guide Stone - Dallas, TX
Full Time

Description

Experience GuideStone!

We are an innovative organization that invests in the spiritual, relational, financial, physical and professional development of our employees. We have a culture that values excellence, teamwork, humility, integrity, compassion and stewardship.

 

What We Offer You!

We offer employees a generous benefits package, flexible work schedules, the opportunity to be involved in community outreach and tuition reimbursement.

 

 

Job Summary

GuideStone is seeking a detail-oriented, innovative, confident, and experienced Executive Assistant. This position is extremely pivotal to the success of a well-run, efficient organization. The ability to adapt to constantly changing demands, take on new and unfamiliar tasks, and work collaboratively with other administrative professionals is critical. A successful candidate must have an ability to create and reinforce GuideStone’s enterprise culture of “heart, integrity and skill” by fostering a community atmosphere, demonstrating high initiative, and providing excellent service.
 

What You'll Do

  • Demonstrate high initiative, quick problem solving and support in day-to-day responsibilities.

  • Provide an exceptional standard of support for the Executive by serving as the central point of contact and gatekeeper.

  • Maintain and administer an efficient, professional work environment, with minimal oversight.

  • Manage multiple projects, taking on new responsibilities, autonomously provide solutions and assistance, and handle novel issues.

  • Manage daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.

  • Arrange meetings and team events by creating and sending invitations as directed; in addition to reserving meeting rooms, organizing for catering, audio/video, and other essential services as needed.

  • Coordinate communications to and from the Executive and provide support as required by taking detailed messages that allow the Executive to respond effectively.

  • Organize travel arrangements and create expense reports for the Executive using GuideStone systems.

  • Serve as a role model for all other administrative professionals by mentoring others and maintaining the highest levels of customer service externally and internally across the entire organization.

  • Ensure the Executive is well prepared for meetings, responsibilities, and agenda.

  • Assist with coordinating and communicating with trustees and arranging trustee meetings.

  • Assist with coordination of general budget planning.

  • Display a high level of confidentiality in all work duties and communication.

 

 

What You'll Need

 

Experience

  • High School Diploma.

  • Bachelor’s Degree, preferred.

  • Experience setting up video conference and Zoom/Skype technology for meeting users.

  • Minimum 5-7 years advanced administrative experience in a fast-paced environment.

  • Minimum 5+ years of advanced experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams) and/or Google Suite.

  • Minimum 5+ years of calendar management supporting Executives.

  • Minimum 5+ years of meeting and event planning experience.
     

Skills

  • Highly resourceful and intuitive.

  • Excellent organizational skills.

  • Excellent time management skills.

  • Highly effective and proactive with minimal oversight

  • Must have complete confidentiality regarding GuideStone business matters.

  • Poised, professional demeanor.

About Guide Stone

GuideStone is a diversified Christian financial services provider, offering retirement, insurance, investment management, property and casualty coverage, and executive planning products and services to the Southern Baptist and wider evangelical Christian community. GuideStone sponsors the nation’s largest Christian-screened registered mutual fund family and is located in Dallas, Texas.

LocationDallas, TX 75244

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